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All the information you need about Attendance and Absence is here...

 Absence Request Form

 Letter Home regarding Attendance October 2016



•    97%    SDCC Target for student attendance
•    90%    Equates to your child missing ½ a day a week. Every Week.
•    80%    Equates to your child missing 1 day a week – or a whole year’s education over the course of their secondary schooling!


•    Missing just 17 days in one year (90%) can cause a drop of a full grade at GCSE
•    Only about one in four students with attendance less than 90% achieve 5 A*-C GCSEs
•    Only about one in ten students with less than 80% attendance achieve 5 A*-C GCSEs
•    And achieving 5 A*-C GCSEs can increase wages by 42%


Please ensure you know the dates of the school year, a printable calendar is available on the school web site – or phone for a copy.  We cannot authorise absences where parents forget a term date, or when students provide incorrect information to parents.

8.40 School starts with morning registration, it is essential your child attends this     period daily.  Students failing to attend registration will be recorded as Late in the register and if late or absent from Lesson 1 as an unauthorised absentee

3.00 School finishes (Twilight lessons at 4.00 pm), we will never release your child early without contacting you

Stoke Damerel Procedures:

Our electronic registration system means that we can register students to every lesson.  We will check your child’s attendance regularly and will contact you should we have any concerns.  

•    We aim to contact by SMS text the parent/carer of any child not present in school each day and for whom we have not had a telephone call explaining their absence
•    Please ensure we have your current mobile telephone number and address
•    Please ensure we have a daytime contact number at all times so that we can contact you in case of concern or any emergency involving your child

Attendance Concerns:

•    If attendance drops to 90% or has unusual patterns of absence we may ask you by letter to provide evidence of your child’s inability to attend school and/or invite you to a meeting to initiate an Individual Attendance Plan to support you in raising your child’s attendance.
•    If attendance is at risk of falling below 90% we may formally refer your child to the Education Welfare Service as a measure of concern as your child will then be classed as a Persistent Absentee according to government criteria.  
•    If your child gains 8 unauthorised absences (2 per day) the Local Authority may consider the issuing of a £60 penalty notice against the carer(s) after a further absence.
•    Both the Education Welfare Officer, Family Liaison Co-ordinator and Parent Support Adviser can offer support and guidance with regards to attendance in addition to your child’s tutor and Assistant Learning Manager.

 Stoke Damerel Community College Attendance Policy


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Please note that absence from school can only be authorised by the Principal of the School.  Parents cannot authorise absence. 

An Absence Request Form must be submitted for planned absences – a copy is downloadable HERE.

Absence from school will only be authorised on the following grounds:


We will authorise absence on receipt of a phone call from the parent/carer to our Absence Line – 01752 284221 as long as attendance remains acceptable.
The Absence Line has an answerphone and messages can be left 24 hours a day.

We ask that you phone daily and should your child be absent for more than three days will expect some form of evidence of the seriousness of their illness/condition on return.

You should send your child to school on any day that they do not have a temperature, diarrhoea, vomiting or contagious condition.
We have a highly experienced First Aider and Health & Well-being Nurse who will contact you should we consider your child is unfit to remain at school.
We will only authorise the absence of students leaving school unwell if a member of staff has authorised their departure.

We will administer any medicines which your child requires at the appropriate times and will hold them securely.  The fact that your child is on a course of antibiotics is not a satisfactory reason for keeping your child away from school.

Should we have concerns regarding the amount of time your child is absent due to illness we may refer them to the Education Welfare Service or the School Nurse Service. In extreme cases the Principal may decide not to authorise any further absence on medical grounds.

Medical Appointments

We expect medical appointments to be arranged for after school, or if necessary as close to the end of the school day as possible, but appreciate that this is not always possible and that students may have to attend appointments at other times, however we will authorise only half a day’s absence for appointments. 

The DfE requires that students bring a printed appointment card to show their tutor and to book out at reception.
Students failing to produce a printed appointment card will have their absence recorded as unauthorised.

Holidays during term-time

Principals no longer have the authority to authorise holiday absence during term-time.  Any holiday in term-time request will be declined unless for exceptional circumstances and any resultant absence will be unauthorised.  We are required to inform the local authority of any holiday absence of 8 or more sessions. Absence Request Forms are obtainable from the Attendance Officer and downloadable HERE.

Religious Observance

Please phone the Attendance Office should your child need to be absent from school for reasons of religious observance.

Other Absence

Principals may now only authorise absence from school in exceptional circumstances, any requests should be made in writing to Tony Reeve, Attendance Manager, but please note – we will not authorise absence from school for moving house/birthdays/obtaining or not having appropriate uniform or caring for relatives.




Absence Line (Answerphone at night)        01752 284221

Tony Reeve, Attendance Manager              01752 284221

Michelle Rosevear, Attendance Assistant    01752 284221

Rachel Miller, Student Welfare Director    01752 284112 or 07792 445305

Maxine Naismith, Education Welfare Officer   01752 284143 (School)
                                                                         01752 306729 (Windsor House)



Plymouth City Council: Education

Information from the Department of Education